SECTION J : JOB-RELATED AND ACADEMIC WRITING

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1. Select the sentence that contains an error

A memo should be brief and to the point.
In e-mail communications, you can usually format your program so that each e-mail ends with a block of information that acts as a signature. This block of information includes your name, title or position, your organization's name, your phone number, and your e-mail address.
You never have to make hard copies of e-mails you send or receive.

2. Select the sentence that contains an error

There are three types of formal business letters: good-news letters, bad-news letters, and persuasive letters.
The main parts of a letter are the letterhead or return address, the date, the inside address, the salutation, the subject line, the body, the close, the signature block, the reference initials, the enclosure notation, and the copy notation.
There are two types of punctuation used in business letters: mixed punctuation and open punctuation.

3. Select the sentence that contains an error

In full-block letter format, excluding the body of the letter, all elements except the letterhead are flush with the left margin.
In full-block letter format, paragraphs are indented.
In full-block letter format, paragraphs are not indented.

4. Select the sentence that contains an error

In traditional letter format, the first line of each paragraph is indented five spaces
In traditional letter format, the body of the letter is double-spaced.
In traditional letter format, the date line and the close are placed to the right of the centre of the page.

5. Select the sentence that contains an error

In a bad-news letter, begin with a positive comment.
In a bad-news letter, begin with the bad news.
In a bad-news letter, end with a positive comment.

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6. Select the sentence that contains an error

In a good-news letter, start with neutral information then present the good news.
In a good-news letter, the supporting details are placed after the good news and are followed by a positive closing remark.
In a good-news letter, start with the good news.

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7. Select the sentence that contains an error

Formal reports are often circulated outside of the organization that writes them.
Informal reports are less comprehensive than formal reports.
Informal reports are just as likely to be circulated outside of an organization as inside of one.

8. Select the sentence that contains an error

A formal report can have up to twelve components, including a letter of transmittal, a title page, an abstract or executive summary, a table of contents, a bibliography, and an index.
An executive summary may be as long as one-quarter the length of a formal report.
The body of the report includes the report's analysis, evaluation, observations, and data.

9. Select the sentence that contains an error

A résumé should always contain a list of people who can be contacted as references.
A résumé should always include your educational history.
A résumé should always include your work history.

10. Select the sentence that contains an error

One of the best techniques of studying for an essay exam is to keep up to date in your reading throughout the term.
One of the best techniques in studying for an essay exam is to set a realistic schedule of study activities and use that weekly study schedule throughout the term.
One of the best techniques in studying for an essay exam is staying up late the night before the exam and going over all the material you need to know for the exam.

11. Select the sentence that contains an error

At the start of an exam, you should answer the question you know best.
At the start of an exam, you should use five to ten minutes to read, plan, and organize.
At the start of an exam, you should write down any important facts, definitions, or formulas you think you will need and are afraid you will forget.

Fill in the blank in each of the following questions

12. You sign a memo with __________.

your full signature
your initials or your first name

13. The open punctuation style______ punctuation at the end of the salutation and the close.

uses
does not use

14. In modified-block letter format, the date line, complimentary close, and signature block are ____________..

indented five spaces from the right margin
placed to the right of the centre of the page

15. A formal report's abstract or executive summary _______.

gives a detailed overview of the body of the report's analysis
highlights the report's most important points, including its conclusions and recommendations

16. The background section of a formal report ____________ .

in simple terms, explains the reasons why the report is being written
explains the circumstances surrounding the problem, defines elements of the analysis, set limits, and reviews relevant material

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17. The conclusion and recommendations of a formal report, if extensive, should ____________ .

be set out as items in a list
should always be fully explained in a good, clear standard prose paragraph.

18. ____________ formal reports should include an index.

Only long, complex
All

19. Before you draft a letter for a job search, you should, as a primary task, ____________

consider what cities you want to work in and what companies you want to work for
complete a personal-inventory sheet in relation to your career

20. At the end of an interview, it is common for committees to ask applicants if they have any questions for the committee. It is important, in this situation, ______

to have some questions ready to ask to show how organized and serious you are
to be polite and not ask too many questions for fear of giving the impression that you are going to be hard to work with

21. You should divide your time during an exam according to ____________ .

how well you know the material you are asked to write about
the mark value of each question

22. People marking an essay exam are primarily interested in __________.

how well you express yourself in answering questions
how you organized your answers and how comprehensive the content of your answers are

 

23. The best strategy for a multiple choice exam is to __________.

answer each question as you come to it
at first, only answer the questions you are sure of

Answer whether the following statements are true or false

24. A memo does not have a salutation or close.

true
false

25. In the simplified letter format, there is no salutation and close.

true
false

26. Informal reports are usually three to five pages in length.

true
false

27. Informal reports include such things as a situation report or a feasibility report.

true
false

28. Because of the nature of the proposal report, the last step in such a report is its plan.

true
false

29. Appendixes to a formal report present material that is essential to a report.

true
false

30. The cover letter and the résumé are very important elements of a job search.

true
false

31. Few employers are posting jobs to the Web yet.

true
false

32. The first paragraph of your cover letter for a job application should list your qualifications.

true
false

33. The chronological résumé is the only common résumé format.

true
false

34. In an exam, you should start with the first question and work your way through the exam question by question.

true
false

35. Before you answer an exam question, you should list the points for your answer and figure out what an effective sequence for those points would be.

true
false

36. In an exam, if you find you have too much information for the time you have allocated to answer a question, borrow some time from one of the questions you do not know as well.

true
false